A leading Indian e-commerce platform
Invoice-to-ERP turnaround from 8 days to under 12 hours.
145,000 supplier invoices a month from 2,500+ vendors, reconciled line by line against purchase orders and goods receipts, and posted to the ERP.
- 8 days → under 12 hoursInvoice-to-ERP turnaround
- 2,400 → under 100Packing-list discrepancies a day
- ~80%Less processing effort
- 8–10 days → 2Days to pay vendors
The challenge
The finance operations team handled 145,000 invoices a month from more than 2,500 vendors. Every invoice had to be matched against its purchase order and goods receipt, and validated against the GST e-invoice record, before it could be posted.
Matching depended on vendor packing lists that took days to arrive. Thousands of discrepancies surfaced every day, throughput topped out at about 1,000 invoices a day, and vendors waited 8 to 10 days to be paid.
How it works
- 01Read every invoice
Invoices arrive by email and other channels in any format. APWise reads each one, including GST e-invoices and their IRN details, and extracts every field with a confidence score.
- 02Reconcile line by line
Invoice, purchase order and goods receipt are matched at line-item level, with tolerances, units of measure and tax checked on every line. The dependency on vendor packing lists was removed entirely.
- 03Decide, then post
Clean, matched invoices go straight to the ERP. Exceptions are typed, queued and owned, with the reason recorded against the invoice and the source document linked to every value.
The results
| Measure | Before | After |
|---|---|---|
| Invoice-to-ERP turnaround | 8 days | Under 12 hours (95% faster) |
| Packing-list discrepancies | 2,400 a day | Under 100 a day |
| Processing effort | — | ~80% less |
| Vendor packing-list dependency | 4 days | Eliminated |
| Throughput ceiling | 1,000 a day | No ceiling |
| Vendor payments | 8–10 days | 2 days |
Processing now runs 24×7, independent of headcount and seasonal surges, and validation data is retained for a complete audit trail.